How to produce proceedings for NAACL 2013

This page is for conference organizers (main conference, workshop & demo chairs) who need to put together a book for inclusion in the NAACL proceedings. The book deadline is May 5.

Instructions

You should be able to produce your proceedings entirely within the START manager console. The relevant page for producing the book is found under the Conference Program heading, following the ACLPUB link. From there, instructions on book assembly can be found under the Instructions tab, and by reading the ACLPUB HOWTO.

Once your book builds without error using the All button under the Generate tab, let the publications chairs know by e-mailing us at naacl-2013-pub-chairs@googlegroups.com. We will collect the books online using START. There is no need to e-mail us any zipped files.

We will update this page periodically with NAACL2013-specific details and answers to frequently asked questions as they arise. If you encounter any problems with this process, please contact us.

Details and Frequently Asked Questions

Paper formatting

Please make sure that all of your papers meet the camera-ready standards as laid out in this document. In particular, there are four main areas of compliance you should look for:
  1. Margins. Papers should fit entirely within the margins prescribed by the conference booklet. The ACLPUB HOWTO provides detailed instructions on how to adjust margin offsets for papers that need to be shifted.
  2. Black & White readability. Papers can contain color images, charts, and figures, but they should all be interpretable when printed or viewed in grayscale.
  3. References. Please make sure there are no obvious problems with the formatting of the References section.
  4. Metadata. Please make sure there are no obvious problems with the formatting of names in the metadata for each paper (which is viewable from the proceedings draft index). In particular, authors should be aware that their names will be formatted according to how they have entered it on their Softconf unified user info page.

Schedules

You will need to produce a schedule for your workshop/session while generating the proceedings. The schedule deadline is the same as the book deadline! Please follow the instructions in the ACLPUB HOWTO. We will build the conference handbook from the order file, which you can either create manually (or using a script you write yourself) or which can be created through START's Schedule Maker. One possible workflow would be:

  1. Generate an initial order file from the Order tab
    (Import from ScheduleMaker works even if you have not yet used Schedule Maker)
  2. Copy it to a local text editor, edit it appopriately
  3. Paste it back into the order window and save

Important notes about the order file

The order file is used both to format and order the papers in the proceedings, and also to generate the handbook. The latter can be a complex task, making sure that the schedule is formatted correctly and consistently, and pulling together times across workshops (like the student research workshop and the main proceedings). Since this is done in LaTeX, it's important that the schedules be formatted to be computer-readable. Here are some notes about the "order" file, including common mistakes:

Copyright Page

We have taken the liberty of pre-populating the copyright.tex under ACLPUB's Templates->Sections with the correct ISBN and ACL address. If you have workshop sponsors, you will still need to acknowledge your sponsors in that file.

CDROM Tab

We have also pre-populated many of the fields under the top CDROM tab of the ACLPUB console. Only the chair list needs to be filled. Please fill in the chair list yourselves and make adjustments as necessary to the other fields.

The Bibtex URL field has now been populated automatically. For your reference, a complete list of books and their corresponding URLs can be found here.

Last updated on 2013-05-03.